Notice for Annual general body meeting and Governing body Election for year 2025-26

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Date: 4th October 2025

To,
All Members,
All India Rhinology Society

NOTICE FOR ANNUAL GENERAL BODY MEETING (AGBM)

Dear Members,

This is to inform you that the Annual General Body Meeting (AGBM) of the All India Rhinology Society (AIRS) will be held during the 36th Annual Conference – RHINOCON 2025 at Chennai.

Venue: Le Meridien Hotel, Chennai
Date: 29th November 2025
Time: 5:00 PM

AGENDA

1.      To adopt the minutes of the last GBM held at Mumbai.

2.      Condolence resolution, if any.

3.      Report of the Hon. Secretary.

4.      Report of the Hon. Treasurer.

5.      Admission of new members.

6.      To consider proposals received during the year:
   a) To confirm RHINOCON 2026 at Guwahati and consider proposals for RHINOCON 2027.
   b) Any other proposal received within a month before the conference.

7.      Approval of amendments, if any, in the Constitution of the Society.

8.      Election of new office bearers, if required.

9.      Installation of new office bearers.

10.  Any other matter with the permission of the Chair.

ELECTION NOTICE – GOVERNING BODY 2025–2026

Nominations are hereby invited from members of AIRS for the following posts of the Governing Body for the year 2025–2026. Elections will be held in accordance with the election guidelines of the AIRS Constitution.

Posts:

·        President-Elect: 1 Post (Tenure: 1 year)

·        Vice President: 1 Post (Tenure: 1 year)

·        Secretary: 1 Post (Tenure: 3 years)

·        Joint Secretary: 1 Post (Tenure: 1 year)

·        Treasurer: 1 Post (Tenure: 3 years)

·        Governing Body Members: 10 Posts (Tenure: 1 year)

Eligibility Criteria:

·        President-Elect: Minimum 5 years of membership and one tenure as Governing Body member.

·        Vice President: Minimum 5 years of membership and one tenure as Governing Body member.

·        Secretary: Minimum 5 years of membership and one tenure as Governing Body member.

·        Joint Secretary: Minimum 5 years of membership and one tenure as Governing Body member.

·        Treasurer: Minimum 5 years of membership and one tenure as Governing Body member.

·        Governing Body Member: Minimum 2 years of membership.

NOMINATION FORM

Election for the Governing Body of AIRS – Year 2025–2026

Name of Member: ____________________________________________
AIRS Membership No.: ________________________________________
Post Applied For: ____________________________________________

Proposed by: ___________________________ (Membership No. ___________)
Signature: ___________________________

Seconded by: __________________________ (Membership No. ___________)
Signature: ___________________________

Signature of Candidate: ___________________________
Name: ___________________________________________
Date: ___________________________________________

Submission Details

Completed nomination forms may be sent by Registered Post / Courier / Email to:

Dr. Ajay Jain
Hon. Secretary, AIRS
ENT Clinic, Shop No. 1, DDA Market 1, G-Block, Preet Vihar, Delhi – 110092
Email: allindiarhinologysociety@gmail.com

Important Dates:
• Last date for receiving nominations: 19th October 2025
• Last date for withdrawal of nominations: 24th November 2025
• Date of elections (if required): 29th November 2025

We look forward to your active participation in the Annual General Body Meeting and the election process. Your support and involvement are vital for the continued growth and success of the All India Rhinology Society.

Warm regards,

Dr. Ajay Jain
Hon. Secretary, All India Rhinology Society